Purchasing
Galveston ISD implements a decentralized purchasing system. This is a model in which purchases are initiated at individual school or department level like through the principal or department director. This means that each each level depending on their needs conduct their own purchase requests, rather than a single purchasing department.
The primary function of the district's Purchasing Office is to support and guide individuals-leaders at school/department-levels in making purchasing decisions, while also ensuring compliance with district policies, procedures, thresholds and local, state and federal regulations. While campuses and departments have more autonomy in their purchasing, the purchasing office provides expertise, streamlines processes, and helps leverage district-wide resources for the purchasing of products, materials and services that are determined to be the most favorable to GISD.
The primary benefit of adopting this decentralized model is that makes purchasing faster. Because department and campus leaders know precisely what they require from a purchase; they can quickly and easily identify suitable vendors and narrow them down to an ideal option. Another benefits of this model include: Flexibility and responsiveness as well Potential for increased efficiency.
The district's purchasing office also ensures that:
- Products and services are delivered in a reliable and timely manner for the requesting school or department.
- Educating and informing purchasing individuals and vendors about District rules, regulations, and methodology for awards.
- New vendor set up - as requested per each department or school.
- Active vendors updates.
- Requisition for purchase orders review and approval.
- Assistance in procurement process of good and services valued at $50,000 or more for each 12-month period.
The GISD Purchasing office functions in a manner consistent with applicable laws, School Board policies, the Uniform Commercial Code and other sound business practices.
GISD Method of Contracting:
For purchases of goods valued at less than $50,000, the district relies on quotes taken from several vendors prior to awarding a contract or obtaining a product or service. Co-op pricing is prefered but not required. Written (faxed or emailed) quotes are primarily used.
A list of purchasing cooperatives where GISD is an active member of are listed in the Cooperative Arrangements section. Staff members involved in the procurement process at school or department level may acquire quotes or estimates from approved vendors listed as active at this Co-op groups.
Purchasing Contact:
Ana Escobar
anaescobar@gisd.org