Travel
GISD Travel Reimbursements and Advances
For information/questions regarding travel reimbursements please contact the Purchasing or Accounts payable Office.
Mileage Calculation Websites
Employee Travel Reimbursement Requirements
- Authorization for Travel properly filled out. Must contain all authorization signatures, as well as all the estimated expenses listed in the corresponding column(s).
- Registration and conference or event info with dates and location.
- If driving, attach the map directions indicating the corresponding departure and final destination addresses.
- Proof of attendance.
- Meals receipts – If applicable (Federal Funds & Grants only)
- If claiming other ammounts, please attach the corresponding receipts to the travel packet.
For questions concerning GISD Travel, contact Ana Escobar at 409-766-5158 or by email at anaescobar@gisd.org, or Beth Morris at 409-766-5131, email bethmorris@gisd.org.
Forms:
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2026 Authorization for In- State Travelpdf
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2026 Authorization for Out of State Travelpdf
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Texas Hotel Occupancy Tax Exemption Certificatepdf
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Tax Exemption Form - State Salespdf
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Texas Comptroller Exemption Verification Letterpdf
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GISD W9pdf
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2026 Mileage Reimbursement Formxls
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ACH for employee reimbursementpdf
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Field Trip approval formpdf
For Out of State Travel
- All out of State Travel must be approved by the SuperIntendent (without excep[tios).
- Per diem rates are paid according to GSA (U.S. General Services Administration)
- Travel days are reimbursed at a flat 75% of one full day’s meal allowance: (Breakfast + Lunch + Dinner) * 0.75 = Travel Day allowance for the whole day.
Use the link below for determining out-of-State per diem rates.